Five checks that show an AI receptionist fits your business
Your call log answers this better than any sales pitch. Five checks, one afternoon, and you'll see where GreetKeeper pays off first.
The short version
- New callers matter most. A regular who reaches voicemail calls back, while a stranger from a search result often rings the next business.
- Calls that arrive while you're on a job, at lunch or after hours are the first ones to forward.
- If most calls should end in an appointment, booking on every plan turns them into calendar entries while the caller is on the line.
- Robocalls, very short calls and screened calls don't count toward a GreetKeeper plan, so a noisy line costs nothing extra.
Check one: how many callers are new to you
Split last month's call log into regulars and strangers. Regulars know you and call back. A stranger who found you in a search result often won't, and that's the call worth catching.
More strangers on your log means a stronger fit. GreetKeeper answers every inbound call at any hour, captures the caller's name, number and reason, and books the ones who are ready.
Check two: when your phone rings and nobody answers
Mark the hours your line goes unanswered: lunch, site visits, evenings, weekends. Those gaps are where you'll see the payoff in week one.
You can start with overflow. Forward your line on no-answer, busy or unreachable, and GreetKeeper picks up the calls you'd have missed. The ring count is set where the forwarding is set, and GreetKeeper answers the moment the call arrives.
Once you've read a month of transcripts, widen the cover as you like. You might forward all calls after hours and keep overflow during the day.
Check three: how many calls end in a booking
Count the calls that should end with a date and time: a cleaning, an estimate, a service visit. That share tells you how much of the phone's job GreetKeeper finishes on the call.
GreetKeeper books into Google Calendar or Outlook on every plan, starting with Starter at $49 a month. It reads the name, number and time back before it books, so a wrong detail gets fixed while the caller is still talking.
After the call, the caller gets one text with the booking confirmation. You get the transcript and a short summary.
Check four: the calls you want a person to take
List the calls you'd hand to your most senior person: a price negotiation, a complaint about last month's job, an urgent clinical question. Each one becomes a transfer rule.
GreetKeeper transfers to your team when a caller asks for a person, when it's unsure, or when a rule you wrote says so. If the first number isn't picked up, it tries a second number you nominate, then takes a full message.
For calls you mark urgent, it texts the on-call person with the caller's details. An evening emergency reaches someone that night.
Check five: the noise on your line and the numbers you run
Count the spam, robocalls and wrong numbers in a month of logs. GreetKeeper drops silent or robotic callers before the greeting, and screened calls don't count toward your plan.
Then count your numbers. Each number can have its own hours, greeting and calendar under one account. Closure dates make it answer as closed on the days you set. Multi-location pricing starts at $299 per location.
Run the trial on your real calls
Every plan starts with a 14-day free trial with every feature on, and you don't need a card. Forward your line on no-answer and let two weeks of real calls show you the fit.
Point GreetKeeper at your website for a first draft of your hours, services and FAQs, then correct it. Read the first week's transcripts and add an answer for each question that came up.
Questions buyers ask
What kind of business is an AI receptionist best for?
An AI receptionist fits best where new callers ring while you're busy and most calls should end in an appointment. Trades, clinics, salons, law firms and property managers often match that pattern. GreetKeeper answers those calls at any hour and books them on every plan.
Can I keep my existing phone number?
Yes. You keep your number and forward it to the dedicated local number GreetKeeper gives you. GreetKeeper answers calls forwarded on all four carrier modes: all calls, busy, no-answer and unreachable.
Can GreetKeeper answer only the calls I miss?
Yes. Forward on no-answer and GreetKeeper picks up only the calls your team doesn't reach. The ring count is set where the forwarding is set, at your carrier or phone system.
How do I test the fit before paying?
Start the 14-day free trial. Every feature is on and no card is needed. Two weeks of real calls show you what GreetKeeper answers, books and hands to your team.
Hear it handle one of your own calls
Your scenario, your greeting, a couple of minutes.