Your phone callers end up on the same Calendly event type as your web visitors
There's no GreetKeeper app in Zapier yet. Our webhook carries the booking, Webhooks by Zapier catches it on a paid Zapier plan, and Calendly's own Zapier app creates the invitee.
Caller
“I filled in your form last week but never picked a time. Can you just put me down for a 30-minute intro call?”
What happened next
- Caller's name, email and reason captured on the call
- Zap fired to Calendly's Book Meeting for Invitee action on your 30-minute event type
- Calendly sent its own confirmation email to the caller
How GreetKeeper connects to Calendly
Three states, and we publish the one that is true rather than the one that reads best.
| Tool | How it connects | What that means |
|---|---|---|
| Calendly | Through Zapier |
What Calendly handles here
Calendly is a scheduling layer that sits over your real calendar. You define event types, each with a length, buffers and a set of hours, and Calendly stops anyone booking outside them.
Its Zapier app is built around invitees. The useful actions are Book Meeting for Invitee and Cancel Scheduled Event, on an event type you pick. Calendly then does what it always does: sends the confirmation, adds the reminder emails, and pushes the event onto the connected Google or Outlook calendar.
That last part matters. Calendly is not the final destination for the event. It is the booking rules plus the notifications, and the event itself still lands on the calendar you already connected to it.
Where the booking lands
Three hops, and you should know all three before you trust it with your line.
First, GreetKeeper takes the booking on the call. The caller gives a name, an email and a rough preference, and that sits in your GreetKeeper call log straight away.
Second, GreetKeeper sends its webhook once the booking is made, and your Zap catches it. Zapier runs the Calendly action you chose, usually Book Meeting for Invitee, against the event type you named during setup. Calendly applies its own rules at that moment.
Third, Calendly does the rest. The invitee shows up under that event type in your Calendly dashboard, the caller gets Calendly's confirmation email, and the event appears on whichever calendar Calendly already writes to. You have not changed any of that.
Connecting it
You need a Calendly account, a paid Zapier plan and about fifteen minutes.
Decide which event type takes phone bookings
Pick one. A 30-minute intro call is the usual choice. Phone callers cannot browse a menu of eleven event types, so keep it to one or two and let GreetKeeper route by what the caller asks for.
Start the Zap with Webhooks by Zapier
In Zapier, start a new Zap, search for Webhooks by Zapier and choose Catch Hook. Zapier hands you an address. Paste it into GreetKeeper's webhook settings, then place a test call so Zapier has a real booking to map against.
Add Calendly's action and map the fields
Choose Calendly as the action app and pick Book Meeting for Invitee. Map the caller's details from the caught webhook. Put the reason for the call into a Calendly question field so your team reads it before the meeting.
Turn the Zap on and ring your own number
Book yourself in. Watch the invitee appear in Calendly, check the confirmation email arrived, then cancel it. Do this before you point your published number anywhere near it.
What this connection does not do
Questions about Calendly and GreetKeeper
Do I need a paid Zapier plan?
Yes. GreetKeeper has no app in Zapier's directory yet, so the Zap starts with Webhooks by Zapier and its Catch Hook trigger. Zapier counts that as a premium app, and premium apps need a paid plan. Check Zapier's own pricing page for the current tiers.
Which calendar does the event actually appear on?
Whichever one Calendly is already connected to. GreetKeeper does not change that setting. If you want the event written directly instead, connect Google Calendar or Outlook to GreetKeeper and skip Calendly for phone bookings.
What if Calendly rejects the booking?
The Zap fails and Zapier flags it. The call itself is not lost: the transcript, the summary and the caller's number are in your GreetKeeper log, so you can call back and finish the booking by hand.
See a phone booking reach Calendly
Bring your event type. Two minutes, no card.